How to Apply for Death Certificate Online - Step-by-Step Process

1. Executive officer of MCNagar Palika/In-charge PHC/CHC/Block Development Officer/Panchayat official/Gram Sevak.
2. Sub-registrar can be Medical Officer Dist. Hospital/CHC/ PHC/Teacher/Village level worker/Panchayat Officials/Computer/Registration Clerk

How to Register for a Death Certificate

The person requesting a death certificate must complete a form (Form-2 for deaths) at the hospital, which will then send the completed form to the registrar's office. The certificate will be given by the Registrar and made available for pickup at a designated time.

1. Informant: An Informant is a person who has been assigned to notify the Registrar of the death's factual occurrence and certain of its characteristics within the allotted time. The Registrar must receive this information either verbally or on Form 2: Death Report Form.
2. Notifier: A person who notifies the Registrar of every birth, death, or both that took place in the area under the Registrar's jurisdiction and that they attended or were present at does so in the manner and at the appointed time.
3. Location: Death can happen anywhere, including a house, jail, hospital, hostel, or any other place. Depending on the location a notifier or an informant will report to the registrar.
   1. If a person dies in the house, then the head of the household should inform the registrar. The keeper or owner of a location designated for the disposal of dead bodies, the midwife, any other medical or health attendant, ANMS workers, Aanganwadi employees, and ASHAS employees will be the notifiers.
   2. If a person dies in an institution such as a hostel, jail, nursing home, or hospital, then the person in charge such as the warden, or medical officer will be the informant.
   3. If a dead body is found in a public place, then the officer in-charge at the local police station or village should inform the registrar.
   4. If a person dies in a moving vehicle car, ship, airplane, train, rickshaw, and auto/tuktuk then the person in charge of the vehicle will be the informant.

Documents Needed in India for a Death Certificate

For providing a cause of death

1. Form No. 4 (Institutional)

1. Form 4A (non-Institutional)

How Are Missing Persons' Deaths Recorded?

In some cases, a missing person's family is unaware of her or his current condition, including whether the person is alive or dead. According to Sections 107 and 108 of the Indian Evidence Act, the person is typically presumed to be dead by the court if she or he is missing or cannot be reached after seven years, but not earlier.

It is the burden of proof to disprove the assumption of death and establish its time and location. Upon being contacted by the plaintiff and using the oral and written evidence presented to the court, the competent court or authority may make a determination regarding the same.

The date the plaintiff approached the court would be regarded as the date of death if the court does not specifically state the date of death in its order.

How Are Deaths from Natural Disasters Recorded?

Special arrangements, such as the appointment of Sub Registrars with sufficient authority for on-the-spot death registration and death certificate issuance, will be made during times of natural calamities such as Flood, Earthquake, Tsunami, and catastrophes such as severe accidents resulting in mass casualties.

Delayed Registration for a Death Certificate

The Registrar must be notified of a death within 21 days of the death date. A copy of the prescribed finer details from the Death Register will be provided without charge for events that are reported for registration within 21 days of the event.

After the period of 21 days has passed, you may also receive information about the occurrence of the event. Delay in registration refers to the following situations:

1. More than 21 days, but within 30 days of the event
2. After 30 days, but before a year has passed since the event

1. After a year has passed since the event

Fees and Charges

Registration requests that are delayed must be approved by the specified authority and pay a late fee. When a death event's information is provided to the Registrar after 21 days have passed but within 30 days of when it occurred, it must be registered and a late fee of Rs.2 must be paid.

Only with the written consent of the designated authority, on the production of an affidavit made before a notary public or other officer authorised in this regard by the State Government, and on payment of a late fee of Rs.5 may a death event be registered that is reported to the Registrar after 30 days but within one year of its occurrence.

Only on an order issued by a magistrate of the first class, after verifying the accuracy of the event and paying a late fee of Rupee 10, may a death event that has not been registered within a year of its occurrence be recorded.

Process for Delayed Death Certificate Registration

The following documents are necessary to obtain a death certificate if the death was not previously registered at the time of death:

1. Non-Availability certificate: Visit the Registrar's office to obtain a non-Availability certificate. The Non-Availability Certificate is a declaration or endorsement from the authorities stating that they are not in possession of the death certificate. Candidates must complete Form 10 and deliver it to the Registrar, who will check the information and issue an acknowledgment.
2. Applicant's photo ID

Changes to the Death Certificate

Corrections may be necessary as a result of factual, substantive, or fraudulent errors.

1. An accidental or typographical error is referred to as a clerical or formal error.

Example: The person's name was entered incorrectly as "Pal" rather than "Paul." If this is the case, the Registrar may, after assuring themselves that the spelling is correct, make the necessary corrections by making a suitable entry in the margin of the death register without changing the original entry. The marginal entry must also bear the Registrar's signature and the date of the correction.

1. Error in form or substance: An error that affects someone's identity. Upon production of a declaration outlining the nature of the error and the facts of the case made by two credible persons familiar with the facts of the case, the Registrar may correct any entry in the register of births and deaths that a person claim is substantively incorrect.

Example: The person's reported sex is listed as male rather than female. If the applicant presents a declaration as to the error and the relevant facts, the Registrar may correct the entry in this situation.

In addition, two reliable individuals must certify that they are familiar with the case's facts. All corrections must be reported by the Registrar to the state government or the designated officer, along with any pertinent information.

1. Entries that are fraudulent or improper: Entries that are made with a hidden agenda. If it is demonstrated to the Registrar's satisfaction that any entry in the record of births and deaths has been made fraudulently or improperly, she/he will make a report with the necessary information to the officer designated by the Chief Registrar and, upon hearing from him/her, take appropriate action in the matter.

How to Apply for Govt Death Certificate Online